AI tool stack audit (printable)
Owners in public forums say the quiet pain is follow-ups and remembering, and that you do not need 20 tools. See the threads: r/smallbusinessesowners and r/smallbusiness (verified 2026-10-17; paraphrase only). An advisor blog also suggests starting with your accounting software's built-in AI and not buying overlapping tools: Ironbridge AI Advisory (vendor opinion).
Print this page and fill it in with a pen. Nothing is entered or saved on this site.
| Tool | What I pay per month | Job it does for me | Last time I used it | Keep / cancel |
|---|---|---|---|---|
| ChatGPT | ||||
| Claude | ||||
| Gemini (Google AI plans and Google Workspace) | ||||
| Microsoft 365 Copilot | ||||
| Canva | ||||
| Zapier | ||||
Rules of thumb (our suggestion)
- If two tools do the same job, keep the one you actually opened this month.
- Check whether software you already pay for includes AI before adding a new one.
- Put a calendar reminder to review subscriptions every quarter.